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Setting CopyFit’s Text Formatting Parameters
There are six different text formatting attributes which can be adjusted in order to copy fit a box. They are Tracking, Horizontal Scaling, Point Size, Leading, Space Before (a paragraph) and Space After (ditto):
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To enable a CopyFit formatting attribute, click the checkbox next to it. Then, establish the adjustment range for the attribute. Each attribute has a minimum and maximum allowable adjustment value, as well as a “step" amount (which is the amount by which a particular attribute will be adjusted — increased or decreased — in order to effect the copyfit). Enter any values you wish — up to the limits of XPress itself — but make sure to click the Update Set button so that CopyFit will remember and apply your changed settings from that point onward.
The priority of these formatting attributes — the order in which their specified adjustments are applied to text — can be set by changing the Pri column in the table. Valid priorities are from 1 to 6. Formatting attributes with a priority of 1 will be adjusted first. Attributes with a priority of 6 will be adjusted last. Formatting attributes having equal priority will be adjusted in the order in which they appear in the table, reading from top to bottom.
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Out of Range Errors
When you tell CopyFit which text formatting adjustments it can make to get copy to fit in a text box (by checking/unchecking the text attributes in the palette); you also set the minimum and maximum values for each adjustment. For instance, you might check the “Point Size” attribute, and enter a minimum value of 8 pts. and a maximum value of 14 pts.
If CopyFit reaches the limit for every enabled attribute but still can’t get the text to fit — in this example, say, it’s reduced the point size of overset text to 8 points but the box is still overset — you’ll get an “Out of Range” error:
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To solve an “Out of Range” problem, first click the Alert box’s OK button to dismiss the dialog. Then, assuming you can’t edit the text or the size of its text box, you’ll need to enable additional attributes which CopyFit can adjust (by clicking their checkboxes in the palette), or increase the range of one or more enabled attributes (by modifying the minimum and maximum values in the palette), or a combination of the two. Remember to click the Update Set button when you’re done with your changes, and then click the Fit button again.
There is a CopyFit Preference option (enabled by default) called “Enable Faster CopyFit Checking” that, after clicking the Fit button, will make CopyFit do a preliminary check to see if the selected text box can be fixed by using the minimum/maximum adjustment(s), as appropriate. If the box can’t be made to fit you’ll get an immediate Alert. If it can be fit, CopyFit reverts the text to its original formatting and proceeds as usual.
When this Preference option is disabled, CopyFit may take quite a while to try every possible combination of your attributes before it realizes the text is impossible to fit and give you the “out of range” Alert.
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